- Collaborate with the Operations Manager to develop a comprehensive transportation plan for crew members, collaborators, and other event personnel.
- Identify transportation requirements, including pick-up and drop-off locations, schedules, and vehicle types.
- Coordinate with internal departments to gather transportation needs and ensure alignment with event schedules and activities.
- Source and select transportation vendors, negotiate contracts, and establish service agreements.
- Conduct regular evaluations of transportation vendors to ensure quality and reliability of services.
- Communicate transportation requirements and expectations to vendors, ensuring adherence to Wonderfruit standards.
- Coordinate transportation logistics, including vehicle dispatching, routing, and tracking.
- Manage transportation schedules and communicate changes or updates to relevant parties.
- Ensure efficient and timely transportation services, optimizing routes and resources.
- Collaborate with the Operations Manager and other departments to coordinate transportation for off-site activities and special events.
Crew and Collaborator Support:
- Liaise with crew members, collaborators, and event personnel to gather transportation needs and preferences.
- Provide clear instructions and guidelines regarding transportation procedures and schedules.
- Address inquiries, concerns, and requests related to transportation services in a timely and professional manner.
Health and Safety Compliance:
- Ensure compliance with transportation regulations and guidelines, including vehicle safety and driver qualifications.
- Collaborate with transportation vendors to implement and enforce safety protocols.
- Monitor transportation operations to identify and address any safety-related issues or concerns.
Communication and Reporting:
- Communicate transportation details and schedules to relevant parties, including crew members, collaborators, and internal teams.
- Provide regular updates and reports to the Operations Manager regarding transportation logistics, challenges, and improvements.
- Maintain accurate records of transportation activities, including expenses, usage, and performance metrics as well as sustainability reports